Last updated: 23rd January 2026
This Privacy Policy explains how EvoAPS (a trading name of Evolution APS Limited) (“we”, “us”, “our”) collects, uses, stores and shares your personal data when you visit or interact with our website (the “Site”) and when you contact us or submit forms.
1. Who we are
Controller: Evolution APS Limited (trading as EvoAPS)
Registered office: 36 The Point, Rockingham Road, Market Harborough, Leicestershire, England, LE16 7QU
Company number: 15858144
Contact email: info@evoaps.com
2. What personal data we collect
Depending on how you use the Site, we may collect:
- Contact details such as your name, email address, phone number (if provided), and company name.
- Message content you submit via enquiry forms or email.
- Technical data such as IP address, browser type/version, device identifiers, and pages visited.
- Cookie and preference data (see our Cookies Policy).
3. How we collect your data
- When you submit an enquiry or sign up to receive updates via a form on the Site.
- When you contact us by email or other channels linked from the Site.
- Automatically through cookies and similar technologies when you browse the Site.
- From third parties where you access a separate login portal via links on our Site (see “Login portal links”).
4. Why we use your data and our lawful bases
UK GDPR requires us to have a lawful basis to process your data. We rely on the following:
| Purpose | Data involved | Lawful basis (UK GDPR) |
|---|---|---|
| Responding to enquiries and requests | Contact details, message content | Legitimate interests (to respond) / steps prior to entering a contract |
| Providing updates or marketing (where opted-in) | Email address, preferences | Consent |
| Operating, securing and improving the Site | Technical data, cookie data | Legitimate interests (site administration and security) |
| Analytics (where enabled) | Cookie data, usage data | Consent (for non-essential cookies) |
| Legal and compliance obligations | Any relevant data | Legal obligation |
5. Marketing
If you subscribe to receive updates, we will use your email address to send you information about EvoAPS. You can opt out at any time by using the unsubscribe link in our emails or by contacting us at info@evoaps.com.
6. Login portal links
Our Site may include links to a separate login portal operated by us or by a third-party service provider. When you click those links, you will be taken to a different website which will have its own privacy policy and terms. We recommend you review the portal provider’s policies.
7. Who we share your data with
We may share your personal data with trusted third parties, including:
- Website hosting and infrastructure providers (e.g. hosting, CDN, DNS).
- Email and communications providers used to receive and manage enquiries or send updates.
- Analytics providers (only if enabled and where required, with your consent).
- Professional advisers (e.g. legal, accounting) where necessary.
- Authorities where required by law or to protect our rights.
8. International transfers
Some of our service providers may process data outside the UK. Where this happens, we take steps to ensure appropriate safeguards are in place, such as the UK International Data Transfer Agreement (IDTA), the UK Addendum to the EU SCCs, or reliance on adequacy regulations where applicable.
9. How long we keep your data
We keep personal data only for as long as necessary for the purposes described above. Typical retention periods include:
- Enquiries: up to 3 years after last contact.
- Marketing subscriptions: until you unsubscribe, or we decide to discontinue the list.
- Technical logs: typically 6 months, unless required for security investigations.
10. Your rights
Under UK GDPR, you have rights including:
- The right to access your personal data.
- The right to correct inaccurate or incomplete data.
- The right to request deletion in certain circumstances.
- The right to restrict or object to processing in certain circumstances.
- The right to data portability (where applicable).
- The right to withdraw consent at any time (where processing is based on consent).
To exercise your rights, contact us at info@evoaps.com. You also have the right to complain to the UK supervisory authority, the Information Commissioner’s Office (ICO).
11. Security
We use appropriate technical and organisational measures designed to protect your data against unauthorised access, alteration, disclosure or destruction. However, no internet transmission is completely secure.
12. Children
Our Site is not intended for children, and we do not knowingly collect personal data from children.
13. Changes to this policy
We may update this Privacy Policy from time to time. The “Last updated” date will change when we do.
14. Contact us
If you have questions about this policy or how we use your data, contact: Evolution APS Limited (trading as EvoAPS) at info@evoaps.com.
